Ermineskin v. Canada

Ermineskin v. Canada
Court (s) Database
Federal Court Decisions
Date
2008-06-16
Neutral citation
2008 FC 741
File numbers
T-2056-07
Decision Content
Date: 20080616
Docket: T-2056-07
Citation: 2008 FC 741
Ottawa, Ontario, June 16, 2008
PRESENT: The Honourable Madam Justice Dawson
BETWEEN:
ERMINESKIN TRIBE
Applicant
and
HER MAJESTY THE QUEEN
IN RIGHT OF CANADA, as represented by
Indian Affairs and Northern Affairs Canada
Respondent
REASONS FOR JUDGMENT AND JUDGMENT
Brief Overview
[1] Ermineskin Tribe (Ermineskin) is a Nation of aboriginal peoples who reside in central Alberta and adhered to Treaty No. 6.
[2] In April 2007, Ermineskin entered into a Comprehensive Funding Agreement (CFA) with Her Majesty the Queen in right of Canada as represented by the Minister of Indian Affairs and Northern Development (Minister). The CFA was to operate for the period from April 1, 2007 to March 31, 2008. Under the CFA, Ermineskin agreed to deliver certain programs and services, including an income assistance program, in accordance with the terms of the CFA and the Indian and Northern Affairs Canada (INAC) Alberta Region Social Development Income Support Policy Manual (Manual). INAC agreed to pay to Ermineskin the sum of $544,578.00 to operate and administer the income assistance program. In addition, INAC agreed to pay to Ermineskin the actual verified expenditures incurred by Ermineskin for its payment of income assistance benefits to eligible persons residing on the Ermineskin reserve.
[3] For many years prior to this arrangement, Ermineskin and INAC had entered into multi-year funding agreements whereby Ermineskin was paid block funding for the provision of income assistance. Ermineskin could exercise its discretion as to how to disburse the funding in order to deliver the income assistance program. In contrast, under the CFA, Ermineskin was required to account to INAC for the monies it spent on the income assistance program, and INAC would then reimburse Ermineskin for income assistance benefits that it actually disbursed.
[4] In the summer of 2007, INAC informed Ermineskin of a number of “reporting concerns and general program issues.” Deductions were made by INAC from the expenditures that Ermineskin claimed for reimbursement. Over the summer and autumn of 2007, correspondence was exchanged between the parties, some meetings were held, and an onsite file review was undertaken.
[5] On November 22, 2007, INAC notified Ermineskin’s council (Council) that the income assistance program was not being delivered in accordance with the terms and conditions of the CFA. Ermineskin was required to identify a consultant to work with and train its staff and to oversee and develop delivery of the income assistance program. As well, Ermineskin was told that, after the release of basic needs funding for the month of December 2007, such funding would be suspended until proper program administration was restored.
[6] On November 23, 2007, Ermineskin commenced this application for judicial review of the November 22, 2007 decision by INAC. The relief sought, as confirmed by Ermineskin’s counsel during the hearing of this application, is:
· an order declaring that INAC has breached Treaty No. 6, discriminated contrary to subsection 15(1) of the Charter, and breached the terms of the CFA and the Manual;
· a writ of mandamus compelling INAC to comply with the terms of the CFA and the Manual (as read to be consistent with subsection 15(1) of the Charter and Treaty No. 6) and to verify the actual expenditures for income assistance; and
· costs.
[7] Counsel for Ermineskin confirmed at the hearing that Ermineskin no longer seeks a declaration of the amount of money owing to it.
[8] Submissions were also made by Ermineskin’s counsel about the inadequacy of the income assistance benefits paid under the CFA. It is important to understand, however, that this matter is not in issue before the Court.
[9] In these reasons, I address:
1. Treaty No. 6 (paragraph 10)
2. The CFA and the Manual (paragraph 14)
3. The Facts (paragraph 20)
4. The standard of review to be applied to the November 22, 2007 decision (paragraph 38)
5. Was the file review conducted by INAC in compliance with the terms of the CFA and the Manual? (paragraph 44)
6. Was the November 22, 2007 decision reasonable? (paragraph 59)
7. Other Matters (paragraph 78)
(a) Treaty No. 6 (paragraph 78)
(b) Style of Cause (paragraph 83)
(c) Living Allowance (paragraph 85)
(d) Subsection 15(1) of the Charter (paragraph 91)
8. Conclusion and Costs (paragraph 97)
1. Treaty No. 6
[10] A copy of Treaty No. 6 is contained in the applicant’s record. That record also includes an excerpt from a book entitled Disease, Medicine and Canadian Plains Native People, 1880-1940, (Lux, Maureen K., Toronto: University of Toronto Press, 2001), and the reasons for judgment of my colleague Justice Teitelbaum in Ermineskin v. Her Majesty the Queen in Right of Canada, [2005] F.C.J. No. 1992 (QL). Aside from that, no evidence was adduced by Ermineskin in respect of Treaty No. 6.
[11] Ermineskin relies upon the following terms of Treaty No. 6:
That in the event hereafter of the Indians comprised within this treaty being overtaken by any pestilence, or by a general famine, the Queen, on being satisfied and certified thereof by Her Indian Agent or Agents, will grant to the Indians assistance of such character and to such extent as Her Chief Superintendent of Indian Affairs shall deem necessary and sufficient to relieve the Indians from the calamity that shall have befallen them.
[…]
That a medicine chest shall be kept at the house of each Indian Agent for the use and benefit of the Indians at the direction of such agent.
[12] The CFA refers to Treaty No. 6 in recital (k) of its preamble and in paragraphs 1.1(a) and (b). Those references are as follows:
K. Nothing in this Arrangement is to be construed so as to abrogate or derogate from any existing aboriginal or treaty rights recognized and affirmed by section 35(1) of the Constitution Act, 1982, including without limitation Treaty No 6.
[…]
1.1 Nothing in this Agreement shall:
(a) be construed to diminish, derogate from, or prejudice any treaty or aboriginal rights of the Ermineskin Tribe;
(b) be construed as modifying Treaty No. 6 or creating a new treaty within the meaning of the Constitution Act, 1982;
[13] Subsection 1.1.1 of the Manual also states:
Section 88 of the Indian Act states that the laws of general application apply on-reserve unless and to the extent that such laws conflict with the Indian Act, other federal legislation, and subject to the terms of any Treaty. Accordingly under section 88, First Nations persons on-reserve fall under the income assistance legislation of the reference province or territory as these are laws of general application. It is, therefore, a matter of policy rather than as a statutory or treaty obligation that the Government of Canada provides certain social services to Registered Indians. [emphasis in original]
2. The CFA and the Manual
[14] The parties agree that their respective rights and obligations under the CFA are contractual in nature and that the CFA, in effect, incorporates by reference the provisions of the Manual.
[15] Subsection 1.1.1 of the Manual explains federal funding authorities in the following terms:
Federal Government spending authorities are specified by the Federal Government Treasury Board Terms and Conditions. The Terms and Conditions in the current Treasury Board Income Support spending authority state in part:
“Objectives: To provide financial assistance to indigent residents on-reserve to:
• meet basic daily living requirements;
and,
• provide social support programs which meet the special needs of infirm, chronically ill, and disabled persons at standards reasonably comparable to the relevant province / territory of residence.”
and
“To be eligible for funding under this grant authority for income assistance, recipients must:
• Be in need of basic social support (as defined by the benefit rates and eligibility criteria of the relevant province or territory and confirmed by an assessment covering employability, family composition and age, and financial resources available to the household).
• Be ordinarily resident on a reserve, except reserve lands that have been designated for commercial leasing
and
Have a demonstrated requirement for income assistance and confirm they have no other source of funding to meet such need.”
[…]
Although administrative responsibility for providing Income Support may be assigned to a First Nation, Indian and Northern Affairs Canada (INAC) remains accountable to the Government of Canada and to Indian People for ensuring that INAC Income Support policy is adhered to and that benefits at authorized rates are provided to those determined eligible under policy.
[16] Part E of the CFA sets out, at paragraph 5.1.2, the income assistance program delivery and reporting requirements. That paragraph states:
Delivery Requirements:
The Council shall:
(a) administer income assistance funds to provide for basic and special needs in accordance with the program standards described in the DIAND Regional Income Assistance Policy and Procedures Manual which may be amended from time to time; and
(b) participate in a program review in accordance with the DIAND policy.
Reporting Requirements:
The Council shall submit Income Assistance Program Reports on a monthly basis using the forms, format and definitions prescribed in the DIAND Regional Income Assistance Policy and Procedures Manual which may be amended from time to time. (See RRG Income Assistance Monthly Reports – DCI#479818, #479782, #479814)
[17] Subsection 10.2.3 of the Manual sets out the time frames for the submission of forms and reports to INAC. While operating under a CFA, a First Nation is required to submit budget and decision forms, band posting sheets, and a band accounting summary sheet within 15 calendar days from each month end. Corrections or re-submissions that are returned to a First Nation by INAC are to be corrected and returned to INAC within 30 days.
[18] Subsection 10.2.3 of the Manual requires INAC to return to a First Nation the supporting documentation, posting records, and summary sheets within 30 days after the review and approval process is complete. While the Manual does not specify a time frame within which INAC must complete its review, INAC states that it strives to achieve a 30-day service standard to review invoices and other documentation submitted by a First Nation. According to the evidence of INAC representatives, this standard is not always met because of various factors, including the availability of INAC personnel and the quality of the materials submitted for review. INAC is required to return a re-submission to a First Nation within 30 days.
[19] Part B of the CFA contains the general terms and conditions, including default provisions. Subsections 4.1 to 4.3 state:
4.1 The Council shall be in default of this Arrangement in the event:
(a) the terms and conditions of this Arrangement, or any other Arrangement between the Council and the Minister, are not met by the Council;
(b) the Council’s auditor gives a denial of opinion or adverse opinion with respect to the financial statements of the Council in the course of conducting an audit pursuant to subsections 2.4.3 or 2.4.4 of Part B of this Arrangement or its predecessor;
(c) Consolidated Audited Financial Statements of the Council, prepared in accordance with this Arrangement or its predecessor, indicate that the Council has incurred a cumulative operating deficit equivalent to eight (8) % or more of the Council’s total annual operating revenues; or
(d) the health, safety or welfare of First Nation Members is being compromised.
4.2 In the event the Council is in default the parties will communicate or meet to review the situation.
4.3 Notwithstanding section 4.2, in the event the Council is in default under this Arrangement, the Minister may take one or more of the following actions as may reasonably be necessary, having regard to the nature and extent of the default:
(a) require the Council to develop and implement a Remedial Management Plan, within sixty (60) calendar days, or at such other time as the parties may agree upon and set out in writing;
(b) require the Council to enter into a Co-Management Agreement with a Co-Manager;
(c) appoint, upon providing notice to the Council, a Third Party Manager;
(d) withhold any funds otherwise payable under this Arrangement;
(e) require the Council to take any other reasonable action necessary to remedy the default;
(f) take such other reasonable action as the Minister deems necessary; or
(g) terminate this Arrangement. [emphasis added]
3. The Facts
[20] The competing submissions of the parties may only be addressed properly in the context of the facts that led to the impugned decision.
[21] Ermineskin did provide monthly reports to INAC of its expenditures under the income assistance program. It is INAC’s evidence that those reports were submitted on the following dates:
Month
Date Submitted
April
May 31, 2007
May
July 25, 2007
June
August 10, 2007
July
August 20, 2007
August
September 17, 2007
September
October 16, 2007
[22] Ermineskin’s evidence is generally consistent with this (see paragraph 9 of the affidavit of Mr. Craig Makinaw). It is understandable that some delay and difficulty would be encountered as Ermineskin moved to a differently administered income assistance scheme.
[23] On July 27, 2007, INAC informed Ermineskin of a number of “reporting concerns and general program issues.” INAC reminded Ermineskin that its documentation was due on the fifteenth day of the following month. The reports for the months of April and May had been submitted late and the report for the month of June remained outstanding. INAC acknowledged that the expenditures reported by Ermineskin for the month of April totaled $381,705.00. However, it informed Ermineskin that $98,816.00 had already been deducted “for policy and administrative errors” and that the deduction could be higher as INAC’s review was not yet complete. The “major error” identified by INAC was “the lack of signatures […] by the case workers and clients.” INAC noted that all forms were “required to be signed by both parties” before any benefits could be issued under the income assistance program. INAC suggested that “some additional training may be required in the area of invoice submission.”
[24] INAC also noted that it had undertaken a preliminary review of the report submitted for the month of May. Again, INAC noted a number of errors and omissions on the part of Ermineskin. INAC concluded that the invoices for the month of May were unacceptable and returned them to Ermineskin for “correction and re-submission.”
[25] On August 8, 2007, INAC provided Ermineskin with its formal income support review for the month of April. INAC accepted the invoice provided by Ermineskin, but reduced the reimbursement amount by $134,884.16 for posting and policy errors. A comment sheet was provided to Ermineskin with “further information regarding [the] deductions and changes to [its] financial record.”
[26] On September 28, 2007, Ermineskin submitted corrections to its report for the month of April.
[27] On October 3, 2007, INAC confirmed by way of letter its meetings with Ermineskin on September 28 and October 2, 2007. INAC also confirmed that its officers would be doing “a training session with the income support workers on the May submission on Thursday, October 4, 2007 at Ermineskin.”
[28] On October 4, 2007, INAC again wrote to Ermineskin regarding its meeting of September 28, 2007. INAC noted its commitment “to coming out to Ermineskin Tribe to work with, and provide training to the First Nation. This would include developing an ‘action plan’ for problem areas.” The problem areas identified included unsigned forms. A separate letter was to be sent with respect to the April invoice review.
[29] That letter was sent on October 5, 2007. INAC noted that a further review of the re-submitted corrections for April showed there were still issues such as incorrect rates, no client or issuing authority signatures on invoices, and no dates provided with the budget and decision sheets. INAC further noted that its staff had arranged to go on site on October 2, 2007, in order to provide training and obtain further clarification. However, when INAC staff arrived, they were told to put their request in writing. When the request was put in writing, it was refused because Ermineskin staff were said to be on vacation on October 4, 2007. INAC’s letter noted that “[n]ormal regional practice in such instances is to return all unacceptable invoices to the First Nation for correction by the staff. However, this would not be in keeping with our commitment to work with the Ermineskin Tribe to conclude the review process. Therefore, I am directing regional staff to make the necessary arrangements to work with the Ermineskin Tribe income support staff to undertake an onsite file review during the week of October 15-19, 2007 to ensure the certainty of the data to conclude the review process.”
[30] On October 19, 2007, INAC informed Ermineskin that it had reviewed the corrections Ermineskin had filed on September 28, 2007, in respect of the month of April. However, INAC noted that “the same errors [were] reappearing as those identified in [its] initial submission.” INAC informed Ermineskin that, after reviewing approximately one half of its submissions, only $3,403.07 of the requested $131,912.16 reimbursement “was realized.” Information was also requested by INAC about monthly living allowances paid to members of Ermineskin. INAC recommended that the remaining forms be “reviewed jointly onsite” with Ermineskin staff. After noting that the service delivery funding under the CFA allowed Ermineskin to employ qualified staff to administer the income assistance program, INAC expressed its expectation that Ermineskin staff would “participate in available training income assistance programs that are designed to enhance administrative and service delivery skills.”
[31] On October 23, 2007, a meeting was held between INAC and Ermineskin. At that time, it was agreed that staff from INAC would attend and participate in an “onsite” review of the documentation that had been submitted by Ermineskin to INAC for the month of April. Upon conclusion of that review and a follow-up meeting, any outstanding amounts would be funded to, or collected from, Ermineskin.
[32] Between October 30 and November 8, 2007, staff from INAC conducted an onsite review at the Ermineskin reserve. The review lasted more than five working days. Invitations to participate in the review were extended to the Ermineskin staff, and they participated for approximately five of forty-one working hours.
[33] On November 22, 2007, INAC informed Ermineskin of the outcome of the file review. INAC indicated that:
it had “serious concerns” about the delivery of the income assistance program; it was confident that “significantly few files” were acceptable for reimbursement; and there were “major deficiencies” in the administration of the income assistance program.
[34] INAC attached two appendices outlining its concerns. Those concerns arose from the documentation submitted by Ermineskin for the month of April and from Ermineskin’s documentation for the month of September. INAC specifically noted that, of the more than nine hundred applications it had reviewed, only nine had been properly completed. INAC noted that the application form was “the basis for determining eligibility and benefits” and that a “properly executed application [was] a precondition to receipt of any benefits.”
[35] INAC also informed Ermineskin that the income assistance program was not being delivered in accordance with the CFA. Accordingly, Ermineskin was said to be in default. INAC requested that Ermineskin immediately identify and engage a consultant to train its staff and oversee delivery of the program. INAC requested that it be informed of this mutually-agreeable individual by December 6, 2007.
[36] INAC further informed Ermineskin that it was suspending funding under the income assistance program “until such time as proper supports [were] secured to restore proper program administration.”
[37] On November 23, 2007, Ermineskin commenced this application for judicial review of INAC’s decision to suspend funding under the income assistance program.
4. The standard of review to be applied to the November 22, 2007 decision
[38] Ermineskin argued orally that the applicable standard of review is correctness. Referencing the decision of the Supreme Court of Canada in Dunsmuir v. New Brunswick, [2008] S.C.J. No. 9 (QL), Ermineskin argued that the interpretation of law is always contextual and that courts must continue to substitute their own view of the correct answer where the question at issue is one of general law that is both outside the decision-maker’s area of expertise and the question is of central importance to the legal system as a whole. See: Dunsmuir at paragraphs 74 and 60. According to Ermineskin, the matter before the Court is strictly “constitutional and contractual,” involving the interpretation of Treaty No. 6 and the CFA. The decision of the Minister’s delegate therefore ought to attract review on the correctness standard.
[39] Ermineskin says that this case is analogous to that analyzed by Madam Justice Deschamps at paragraph 168 of Dunsmuir. Specifically, the Minister’s delegate is said to have no expertise in interpreting treaties or contracts, and the question at issue is said to be one of law alone. Accordingly, it is submitted that no deference is due by the Court.
[40] The Minister argued that the decision should be reviewed on the standard of reasonableness.
[41] For the following reasons, I conclude that the decision should be reviewed on the standard of reasonableness.
[42] First, Dunsmuir instructs that the existing jurisprudence should be reviewed in order to see if the degree of deference to be accorded to a particular category of question has already been determined. See: Dunsmuir at paragraphs 57 and 62. In Pikangikum First Nation v. Canada (Minister of Indian and Northern Affairs), [2002] F.C.J. No. 1701 (QL), at paragraph 85, the Court considered the standard of review to be applied to a decision of the Minister to appoint a co-manager under a CFA. After reviewing the relevant factors, the Court concluded that the decision should only be disturbed if patently unreasonable. In my view, the Court properly determined that deference is to be afforded to decisions of this nature.
[43] Second, I have considered the factors listed by the Supreme Court of Canada at paragraphs 55 and 64 in Dunsmuir. I particularly note that, in the present case, the decision is not protected by a privative clause, the nature of the decision touches upon the Minister’s discretion to allow a First Nation to administer a publicly-funded program, the Minister has expertise working with First Nations and administering assistance programs, and the question of the existence of any default under the CFA is one of mixed fact and law that is very heavily informed by matters of fact. These factors, considered together, point to the standard of reasonableness.
5. Was the file review conducted by INAC in compliance with the terms of the CFA and the Manual?
[44] A substantial portion of Ermineskin’s argument is directed to its assertions that INAC agreed, at the October 23, 2007 meeting, to conduct a “program review” of all of Ermineskin’s income assistance claims made to the end of September 2007, and that the following onsite review was in fact a program review. From this, Ermineskin argues that INAC failed to follow the procedures prescribed in section 10.3 of the Manual and annex C to the “Income Assistance Program – National Manual” (National Manual). Specifically, Ermineskin claims that, in breach of the prescribed procedure, INAC failed to provide it with any preliminary results of the review, a final report of the review, or a remedial action plan. In the result, Ermineskin was not given any opportunity to address any concerns that resulted from the program review.
[45] The Minister responds that no “program review” was conducted. Rather, INAC says that an “on-site file review” was conducted and the process set forth in the Manual and the National Manual was not applicable. The Minister further responds that the issue is irrelevant because this judicial review only challenges the decision of November 22, 2007 – not the propriety of any asserted program review. Finally, the Minister responds, in the alternative, that the requirements of the Manual and the National Manual were complied with.
[46] In view of the importance that Ermineskin places on this issue, and its relevance to Ermineskin’s submission that it was not afforded any opportunity to deal with INAC’s concerns, I think the issue should be determined on its merits.
[47] Ermineskin points to the following evidence that supports its contention that a formal program review was conducted:
· The cross examination of K. Chipeniuk, the Skills Development Coordinator with INAC. Mr. Chipeniuk agreed with Ermineskin’s counsel’s suggestion that a program review was conducted in this case.
· Exhibits 5, 6, 7, 8 and 9 to the cross-examination of Y. Attobrah (dated, respectively, September 13, 2007, September 10, 2007, September 25, 2007, September 27, 2007 and October 1, 2007). Those documents consist of internal INAC e-mails and a note prepared by Ms. Attobrah. In these documents, Ms. Attobrah speaks of her wish for a program review, future options were listed that included an onsite program review, Mr. Chipeniuk spoke of a general consensus about the need for a re-audit, Ms. Attobrah reiterated the need for a program review, and Ms. Attobrah recorded that, at a September 28, 2007 meeting with Ermineskin, a commitment was made “to do a program review and provide additional training to staff.”
[48] I have considered this evidence carefully.
[49] Mr. Chipeniuk’s apparent agreement with the suggestion that a formal program review was conducted must be viewed in light of:
· his evidence that he was not the team leader of the review conducted in late October and early November of 2007;
· his evidence that he had direct responsibility to provide advice and guidance to the INAC staff who were working with Ermineskin only for the period from mid-May to mid-August of 2007; and,
· his e-mail of September 25, 2007 (Exhibit 7 to the examination of Ms. Attobrah), which confirmed that by that date he had no role in program delivery.
[50] The portions of the cross-examination of Ms. Attobrah, and the exhibits thereto, relied upon by Ermineskin must be seen in the context that they all deal with the period that pre-dated the meeting of October 23, 2007 at which agreement was reached to conduct the onsite review (see paragraph 31 above).
[51] Exhibit 9, Ms. Attobrah’s e-mail of October 1, 2007 to her supervisor, did confirm that, at a meeting on September 28, 2007, a commitment was made to Ermineskin to conduct a program review. Interestingly, neither the October 3, 2007 letter nor the October 4, 2007 letter sent by INAC to Ermineskin following that meeting referred to any program review.
[52] The October 3, 2007 letter stated:
As part of the commitment from the meeting of September 28, 2007, the social program officers at INAC will be doing a training session with the income support workers on the May submission on Thursday October 4, 2007 at Ermineskin. We hope that the additional training that will be provided will ensure that the September and subsequent invoice submissions will be done in the appropriate format. Also, that deductions for policy and administrative errors, will be significantly reduced. In addition, the social officer, Yaa Attobrah, will be meeting with the income support director and the assisted living coordinator on the assisted living program. [emphasis added]
[53] The October 4, 2007 letter stated:
In regards to Social, a separate letter will be forthcoming. However, some of the main issues discussed were as follows:
• Invoices for April and May, 2007, to be reviewed with the results conveyed to May Ermineskin by October 5, 2007.
• Subsequent months to then be reviewed in a timely manner with May Ermineskin again contacted regarding the results.
• INAC committed to coming out to Ermineskin Tribe to work with, and provide training to the First Nation. This would include developing an “action plan” for problem areas.
• Problem areas identified in invoices already reviewed include unsigned Budget & Decision (B&D) forms, and clarification regarding Per Capita Distributions (PCDs). [emphasis added]
[54] What is clear is that the review scheduled at the September 28, 2007 meeting for October 4, 2007, never proceeded. INAC’s letter of October 5, 2007, described what happened:
Yaa Attobrah and Pauline White, Social Development Officers, called and spoke with Ms. Yvonne Babich, Interim Director of the income support program, on the afternoon of Tuesday, October 2, 2007. Yaa advised her that she and Pauline would like to come on site that afternoon to provide training and seek clarification of the invoices. This was due to the difficulty we were experiencing with reviewing the April invoices. She agreed to our request.
However, when Pauline and Yaa arrived at the Ermineskin Tribe Income Support office, they were advised by Ms. Babich that Councillor Craig Mackinaw and Ms. May Ermineskin requested to see them before they could proceed any further. Yaa and Pauline went to Ms. Ermineskin’s office and explained some of the issues with the b&ds [budget and decision forms], and the need to clarify and also provide training to the staff. May advised them to put this request in writing as she needed to share this information with Council, as this was not one of the commitments arising from the September 28, 2007 meeting.
Our request was provided in a letter of October 3, 2007. On that same day, we received a faxed response from Councillor Craig Mackinaw advising us their staff would not be available for training on October 4, 2007 due to vacations. This was unexpected because the October 4th meeting with the Ermineskin Tribe Interim Director and the Assisted Living Coordinator had been pre-arranged with Yaa on September 28, 2007. During our discussions on September 28, 2007, providing support and training on site did not appear to be an inconvenience.
[55] On October 19, 2007, INAC again wrote to Ermineskin. INAC recommended that “the entire resubmission package or alternatively, only the remaining 50% of the B & D [budget and decision] forms be reviewed jointly onsite with the INAC program officers and the income support staff.”
[56] This letter was followed by the October 23, 2007 meeting between INAC officials and Ermineskin. Ms. Attobrah was present at that meeting and testified that, at the request of Ermineskin, it was agreed that a “joint review on site” would be carried out. Ms. Attobrah also testified that the review was not a “program review” because such reviews are “not joint” and the “process is different.” According to Ms. Attobrah, the review in question arose out of the meeting of October 23, 2007, and was similar to others that had been undertaken with other First Nations. Such reviews were said to be based “informally” on the general relationship between INAC and the First Nations administering the program.
[57] Ms. Attobrah’s evidence on this point was not impeached on cross-examination. Her evidence is also consistent with:
· INAC’s letter of November 2, 2007, which confirmed a number of understandings arising from the October 23, 2007 meeting with Ermineskin. Of relevance are the following extract:
• INAC staff will conduct a joint on-site file review with the Ermineskin Tribe Income Support staff.
• A meeting will be scheduled upon conclusion of the review to substantiate and finalize the annual cashflow required.
• Upon the conclusion of the on-site review, and the above meeting, any outstanding amounts pertaining to the Social Assistance program will be funded to or collect from the Ermineskin Tribe.
· Ermineskin’s letter of November 9, 2007 to INAC, which stated that the “agreement with INAC was that they would attend Ermineskin to review the files and assist Ermineskin by reviewing all claims for April, May, June, July, August and September, 2007 within 30 days”;
· The draft “Ermineskin Tribe-Income Support Program Briefing” document, which was prepared on November 16, 2007; and
· The November 22, 2007 letter from INAC that refers to “our understanding from the meeting of October 23, 2007 that the onsite review was to be conducted jointly with the Ermineskin Tribe Social Development Staff.”
[58] On the basis of Ms. Attobrah’s evidence on cross-examination, as supported by the four documents described above (including one sent by Ermineskin), I find as a fact that INAC did not undertake on October 23, 2007, to conduct a formal program review and, accordingly, it was not required to comply with section 10.3 of the Manual and annex C to the National Manual. Rather, what was conducted was an informal review of Ermineskin’s files that was agreed upon by the parties and intended to be conducted jointly.
6. Was the November 22, 2007 decision reasonable?
[59] There are two aspects of the decision to consider. First, was it reasonable for the Minister to conclude "that the program is not being delivered in accordance with subsection 5.1.2 of the CFA Terms and Conditions, and accordingly, as per paragraph 4.1(a) the Tribe is in default of their 2007-2008 CFA"? Second, if Ermineskin was in default, was the Minister's choice of remedy reasonable?
[60] For ease of reference, subsection 5.1.2 of Part E of the CFA, and paragraph 4.1(a) and section 4.3 of Part B of the CFA are repeated:
5.1.2
Delivery Requirements:
The Council shall:
(a) administer income assistance funds to provide for basic and special needs in accordance with the program standards described in the DIAND Regional Income Assistance Policy and Procedures Manual which may be amended from time to time; and
(b) participate in a program review in accordance with the DIAND policy.
Reporting Requirements:
The Council shall submit Income Assistance Program Reports on a monthly basis using the forms, format and definitions prescribed in the DIAND Regional Income Assistance Policy and Procedures Manual which may be amended from time to time. (See RRG Income Assistance Monthly Reports – DCI#479818, #479782, #479814)
[…]
4.1 The Council shall be in default of this Arrangement in the event:
(a) the terms and conditions of this Arrangement, or any other Arrangement between the Council and the Minister, are not met by the Council;
[…]
4.3 Notwithstanding section 4.2, in the event the Council is in default under this Arrangement, the Minister may take one or more of the following actions as may reasonably be necessary, having regard to the nature and extent of the default:
(a) require the Council to develop and implement a Remedial Management Plan, within sixty (60) calendar days, or at such other time as the parties may agree upon and set out in writing;
(b) require the Council to enter into a Co-Management Agreement with a Co-Manager;
(c) appoint, upon providing notice to the Council, a Third Party Manager;
(d) withhold any funds otherwise payable under this Arrangement;
(e) require the Council to take any other reasonable action necessary to remedy the default;
(f) take such other reasonable action as the Minister deems necessary; or
(g) terminate this Arrangement.
[61] “Default” under the CFA is defined to include an event where Ermineskin fails to meet the "terms and conditions of this Arrangement." The Articles of Agreement refer to the CFA as a whole as the "Arrangement" and Article 1.1 specifies that the Arrangement consists of Parts A through I. Under Part B, paragraph 1.1(b) states that Ermineskin is to abide by the program or service delivery and reporting requirements set out in Part E. Part E contains subsection 5.1.2 set out above.
[62] In my view, the Minister's decision that the income assistance program was not being delivered in accordance with subsection 5.1.2 of Part E of the CFA was reasonable.
[63] Before setting out the evidence that leads me to this conclusion, I note that Ermineskin is correct when it notes that the November 22, 2007 letter is in error when it states that section 5.1.2 is found in the general terms and conditions (Part B) of the CFA. It is in Part E. In my view, nothing turns on this. The only section numbered 5.1.2 in the CFA is found in Part E. The November 22, 2007 letter referred to default in the delivery of the program. Part E of the CFA deals with program and service delivery and reporting requirements. In my view, there is no substance to the submission that, because of this error, Ermineskin was unable to respond to the allegation of default. When the letter of November 22, 2007 is read as a whole, including the appendices, the concerns of INAC are sufficiently clear.
[64] Turning to the evidence relevant to the reasonableness of the decision about the existence of default, I note the following:
· The required monthly reports submitted by Ermineskin were materially late for the months of April, May and June. The monthly reports for July, August, and September were also late, but not materially so.
· In its April report, Ermineskin sought reimbursement in the amount of $381,705.00 An initial review of Ermineskin's submissions by INAC resulted in the reduction of that amount by $98,816.00 for policy and administrative errors. Errors identified included: the failure to have budget and decision sheets signed by both the client and caseworker; a lack of notices of assessment for adult learners; and a lack of substantiation for youth learners. The reduction of the amount claimed was later increased to $134,884.16.
· The May report submitted by Ermineskin was not acceptable and returned on July 27, 2008, for correction and re-submission. Deficiencies included: the absence of a band accounting summary; an additional missing form; unsigned budget and decision forms; the inclusion of assisted learning invoices (they were supposed to be the subject of a separate report); earnings replacement benefits were incorrectly posted; notices of assessment were not provided for adult learners; and clarifications were required to continuing budget and decision forms.
· A preliminary review of the July report, conducted on September 27, 2007, showed that there were still some unsigned budget and decision forms and that adult assisted living was still incorrectly being reported on those forms.
· Ermineskin re-submitted the April report on September 28, 2007. The same types of errors were identified therein as existed in the original submission.
· As described above, the October 4, 2007 review and onsite training session that had been scheduled at the September 28, 2007 meeting was cancelled by Ermineskin.
· On October 19, 2007, INAC provided its detailed findings for the review of the April reports that had been re-submitted on September 28, 2007. The errors identified in the initial submission continued to be present. After reviewing one-half of the re-submission, only $3,403.07 was realized from a potential reimbursement of $131,912.16. INAC staff had spent 37.5 hours reviewing one-half of the re-submission and had generated 20 pages of corrections.
· At the onsite review, deficiencies were noted with respect to the April report. They were summarized in Appendix B to the November 22, 2007 letter. Deficiencies included: 341 budget and decision forms were not si